Guestlines' Financial Export tool extracts end‑of‑day financial information into a customisable CSV file - covering revenue, payments, VAT etc - which can then be imported into other accounting software.
If you use Financial Export, then when a new Pay Type, Analysis Code, Non-revenue Analysis Code, or Tax Rule is added into Rezlynx, you should:
Expose them to the Rezlynx Financial Export report - to include them within the daily export.
Configure them within the Financial Export application - to include them within the export into your other financial systems.
This article will take you through the steps to expose these to your financial export tool and then configure them to nominal codes within the Financial Export application.
Step 1: Expose New Pay Types, Analysis Codes or Tax Rules
When a new Pay type, Analysis code, Non-revenue analysis code, or Tax Rule is added into Rezlynx you must expose them to the Rezlynx Financial Export application so that it shows on your daily export.
To expose new payment types, Analysis Codes, non-revenue Analysis Codes, or tax rules, follow the steps below:
Log into Rezlynx.
Navigate to System, Tools, then Financial Report Export.
Select the Standard Export tab.
📌Note: You will only see other tabs in this section if you are an Admin or have user permissions for additional tabs.
4. Select the Load button.
5. In the Load Report screen, select the required report name from the drop-down menu and then select Load.
🤓Tip: If there is more than one option in the down-down menu, selecting the correct report name is crucial. If you are unsure of which report to select, you can use this article to Check which Financial Export Report is in use
6. Once the report is loaded, scroll down to identify and select items to expose. Check each section, including:
Tax Analysis: If any Tax Codes are ticked, match the new tax rules to the same selections. If no tax rules are ticked, the export excludes tax analysis.
Payment Analysis: For unticked Pay Types, check if you want to report on these and if so, match the tick boxes to others. If no Pay Types are ticked, skip this section.
Analysis Code Sales: If you notice an analysis code that isn’t ticked, make sure to match the tick boxes selected for other paytypes, and make sure to match the tick boxes that other Analysis Codes are using.
7. After selecting the items to be exposed, click Save at the top of the report, and re-name the report with the exact same name.
⚠️Important: Do not change the report name; it must stay exactly the same as the report you selected from the drop-down menu. Any changes to the name would result in system errors within the Financial Export application.
Step 2: Configure New Pay Types, Analysis Codes or Tax Rules
If you use a financial system, for example Sage, then you can configure the new items within the Financial Export application, to include them within the export into your other financial systems. The configuration needed depends on the new item added in Rezlynx - for example:
Analysis Codes
Pay Types
Tax Codes
...which are all explained further below.
⚠️Important: If using OmniBoost for financial reporting, you will not need to complete this step (Step 2).
Analysis Codes
To configure new Analysis Codes, for inclusion in the Financial Export application report, follow the steps below:
Open the Financial Export application.
🤓Tip: There should be a desktop shortcut, often found on an accounts department computer.
2. Click Configure.
📌Note: A pop-up may show on screen, warning that a nominal code should be applied. Select OK to move past this screen.
3. Navigate to the Analysis Codes Setup tab and locate your analysis code.
⚠️Important: If you cannot find your new analysis code, you will need to force a resync. To force a manual sync: Navigate to go Site Listing tab, then click Sync All Sites to force a manual sync. If you are still having issues please contact Guestline Support.
4.Click on the new analysis code and fill in the required fields.
📌Note: You may want to replicate the setup of other Analysis Codes. The nominal codes would need to be correct to ensure correct mapping to the accounting suite your property uses. The codes are obtained through the accounting suite (i.e. Sage, Xero etc).
5. Once completed, click Save Analysis Code at the top of the screen, then click Save in the bottom right-hand corner.
Pay Types
To configure new Pay Types, for inclusion in the Financial Export application report, follow the steps below:
Open the Financial Export application.
🤓Tip: There should be a desktop shortcut, often found on an accounts department computer.
2.Click Configure.
3.Navigate to the Banking Codes Setup tab and locate your new Pay Type code.
⚠️Important: If you cannot find your new Pay Type, you will need to force a resync. To force a manual sync: Navigate to go Site Listing tab, then click Sync All Sites to force a manual sync. If you are still having issues please contact Guestline Support.
4. Click on the new Pay Type and fill in the required fields.
📌Note: You may want to replicate the setup of other Analysis Codes. The nominal codes would need to be correct to ensure correct mapping to the accounting suite your property uses. The codes are obtained through the accounting suite (i.e. Sage, Xero etc).
5. Once completed, click Save Pay Type Code at the top of the screen, then click Save in the bottom right-hand corner.
Tax Codes
To configure new Tax Codes, for inclusion in the Financial Export application report, follow the steps below:
Open the Financial Export application.
🤓Tip: There should be a desktop shortcut, often found on an accounts department computer.
2.Click Configure.
3.Navigate to the Site Setup tab and scroll down to the Tax Conversions section.
4. Click on the new Tax Code and enter the export tax code. If the nominal code is completed for other tax rules then complete this as well.
⚠️Important: If you cannot find your new tax code, you will need to force a resync. To force a manual sync: Navigate to go Site Listing tab, then click Sync All Sites to force a manual sync. If you are still having issues please contact Guestline Support.
5. Click Save in the bottom right.
Once saved, all future exports will export the tax summary for this Rezlynx Tax Code.
You can learn more about specific Financial Export actions using our guides: