Non-Revenue Analysis Codes represent charges made however, the revenue does not belong to the hotel - for example, City Taxes are paid at the property but are collected on behalf of local authorities or Gratuities to be paid to staff. A non-revenue analysis code ensures accurate reporting by excluding certain transactions from actual revenue figures. By categorising these transactions as non-revenue, they are separated from the operational revenue, providing a clearer financial picture and more accurate internal auditing.
However if the revenue is to be charged by site and is part of sites revenue then you would need to create an analysis code.
Create a new revenue type
To create a new revenue type, follow these steps:
Navigate to System, Codes & Rules, Revenue Types.
If using CRS - CRS, Configuration, Revenue Types.
Click on Add New.
Set the Revenue Group as ‘Non-Revenue’.
Name the new Revenue Type as 'Non-Revenue'
Click save.
Create your analysis codes as required, and when selecting the Revenue Type select Non-Revenue.
Updating an existing revenue type
To update Existing Analysis Codes, follow these steps:
Go to System, Codes & Rules, Analysis Codes.
If using CRS: CRS, Configuration, Analysis Codes.
Select the analysis code you want to update.
Click on the code, change the Revenue Type to 'Non-Revenue'.
Click Save.
You can create new analysis codes if needed within Rezlynx or CRS.
Disabling a non-revenue analysis
To disable Non-Revenue Analysis Codes, follow these steps:
To disable the Non-Revenue feature, go back to the Analysis Code configuration and change the Revenue Type from 'Non-Revenue' to another type, F&B, Accommodation, or Other.
Impacts on Reporting
To learn more about the Impact on Reports, please review the below:
Once a charge is applied to an Analysis Code classified as 'Non-Revenue', the revenue will display differently across various Rezlynx reports:
Business Done and Reservation Revenue:
A remark is made against the Analysis Code to state that it is ‘Non-Revenue’. This will appear for both past and present bookings.
Revenue by: Analysis Group, Revenue Group:
A new section is added to the report for Non-Revenue, with it's own totals and a 'Grand Total' section which includes both Revenue and Non-Revenue combined.
If you amend an Analysis Code to a different Revenue Type and then pull the report, it will show the Analysis Code as 'Non-Revenue' for both past and present postings.
Revenue by: Period:
A new column is added for Non-Revenue totals.
When pulling the report, the data is pre-generated. This means if you amend an Analysis Code to the Revenue Type of 'Non-Revenue,' postings made prior to the change will report under the previous Revenue Type, while postings made after will report as 'Non-Revenue.'
Revenue by: Rate Plan, Promotional Code:
A new column is added for Non-Revenue totals.
Forecasted: If you amend an Analysis Code to the Revenue Type of ‘Non-Revenue’ and then pull the report, it will report on the Analysis Code as 'Non-Revenue' for both past and present postings.
Actual: When pulling the report, the data is pre-generated. This means if you amend an Analysis Code to the Revenue Type of 'Non-Revenue,' postings made prior to the change will report under the previous Revenue Type, while postings made after will report as 'Non-Revenue.'
Company Report:
A new column is added for Non-Revenue totals.
Forecasted: If you amend an Analysis Code to the Revenue Type of ‘Non-Revenue’ and then pull the report, it will report on the Analysis Code as 'Non-Revenue' for both past and present postings.
Actual: If you amend an Analysis Code to the Revenue Type of ‘Non-Revenue’ and then pull the report, it will report on the Analysis Code as 'Non-Revenue' for both past and present postings.
Actual & Forecast:
A new column is added for Non-Revenue totals.
Forecasted: If you amend an Analysis Code to the Revenue Type of ‘Non-Revenue’ and then pull the report, it will report on the Analysis Code as 'Non-Revenue' for both past and present postings.
Actual: When pulling the report, the data is pre-generated. This means if you amend an Analysis Code to the Revenue Type of 'Non-Revenue,' postings made prior to the change will report under the previous Revenue Type, while postings made after will report as 'Non-Revenue.'
End of Day (Period Reports):
A new section is added to the report specifically for Non-Revenue, with it's own totals and a 'Grand Total' section which includes both Revenue and Non-Revenue combined. The Non-Revenue section will be hidden should there be no relevant transactions.
Closed Periods: When pulling a (Closed) Period End report, the data is pre-generated. This means that even if you amend an Analysis Code to the Revenue Type of 'Non-Revenue,' postings will show under the previous Revenue Type if the period was closed before the change.
Current Periods: If you amend an Analysis Code to the Revenue Type of ‘Non-Revenue’ and then pull a (Current) Period End report, it will report on the Analysis Code as 'Non-Revenue' for both past and present postings.
Key Performance:
A new section is added to the report specifically for Non-Revenue, with it's own totals and a 'Grand Total' section which includes both Revenue and Non-Revenue combined.
If you amend an Analysis Code to a different Revenue Type and then pull the report, it will show the Analysis Code as 'Non-Revenue' for both past and present postings.
Group Scan:
A new column is added for Projected Non-Revenue totals.
Forecasted: If you amend an Analysis Code to the Revenue Type of ‘Non-Revenue’ and then pull the report, it will report on the Analysis Code as 'Non-Revenue' for both past and present postings.
Actual: When pulling the report, the data is pre-generated. This means if you amend an Analysis Code to the Revenue Type of 'Non-Revenue,' postings made prior to the change will report under the previous Revenue Type, while postings made after will report as 'Non-Revenue.'
Groups - Projected Group Revenue:
A new line is added for Projected Non-Revenue within the summary section of the Main Group page.
Post Check-Out: If you amend an Analysis Code to the Revenue Type of ‘Non-Revenue’, once a Group is checked out, then When pulling the Revenue by Rate Plan (Actual) report, the data is pre-generated. This means if you amend an Analysis Code to the Revenue Type of 'Non-Revenue,' postings made prior to the change will report under the previous Revenue Type, while postings made after will report as 'Non-Revenue.'
Once bookings are picked up then projected revenue cannot be amended.
Reports Excluding Non-Revenue Analysis Codes:
Conference Revenue
House Forecast
Revenue by: Country
Forecast Revenue by Market Segment
Revenue Forecast
Revenue by Event Type
Revenue by Function Room
These reports will not display changes related to Non-Revenue Analysis Codes.