Once F&B items have been created, you can pull them together to build an F&B menu. F&B menus are a collection of items that can be charged for, and can be added to functions contracts or pulled onto the kitchen report. Menus must be added to functions prior to check-in otherwise the charges will not post to the event billing as expected.
Menus can be added to:
Event functions - as detailed in this article
Delegate or ticketed events - using specific steps
Add a menu to an event
To add an F&B menu to a function within an event, follow the steps below:
Within the event, select Edit next to the function you wish to make a menu to.
Within the function, click F&B items.
Using the left-hand menu, search for and select a menu for your event.
Check the menu selected, including:
Menu Name: Check the name, responsible department, etc.
Menu Price Split: Check the Analysis code and menu price is correct.
Serve times: Can be added if required, to show on templates and chef reports.
Menu items: You can add, reorder, or delete items from the menu as required prior to adding any delegates. Check the menu items, if the INCL box is ticked then the items will post to the analysis code listed. If unticked, the item can be charged at a supplementary rate as detailed in the price box and charged to the analysis code detailed within the specific item, rather than within the Menu Price Split section above. Where no price is entered no additional charge is made.
Tick On Consumption if the menu value is to be added to the event forecast revenue, but you will manually add the final value to the event billing based on the actual food or beverages consumed at the event. This could be used for example for sale or return wine at a corporate event.
The delegate specific box should only be selected if you are creating a delegate or ticketed event.
Once you are happy with the menu settings, click OK.
Click Save on the function.
Common Errors
Menu added after check in: Will not add to the event billing screen as expected. Always add menus prior to event check in, and after check in add any charges directly within event billing.
Menu changes: You must make any menu changes prior to checking in the event.
Charge on consumption: When charge on consumption for an item or menu has been selected, this is added to the event forecast revenue, however will need to be manually added to the billing as it is consumed.