Food & Beverage (F&B) items can be created within the system, and once created these can be added to events or pulled together to create an F&B menu to be added to events, including ticketed events.
Food & Beverage (F&B) menus are organised by categories, please ensure you have the categories in place prior to creating a new F&B menu item.
Create F&B menu category
To create an F&B menu category, follow the steps below:
Navigate to Advanced C&B, then from the Configuration menu, select F&B Menu Item.
Click New Category.
Enter the Name of the category.
Select if the category is Food or Beverage.
Click Save.
Create an F&B menu
To create an F&B menu, follow the steps below:
Navigate to Advanced C&B, then from the Configuration menu select F&B Menus.
Click New Menu.
Enter the Menu Name - this will show on the invoice, proforma, and event sheets.
Select Menu Category.
On the Set Menu tab, enter the following information:
Rates Valid From and To should be entered.
Serve Min/Max enables the menu to be selected where delegate numbers fall between these figures
Charge on consumption is used to show the menu on the proforma and function sheets, but will not post to the invoice. The charge must be manually added to the event billing after check-in.
Inactive is used to deactivate a menu.
Default notes show underneath the menu on the function sheets
🤓 Tip: You could use this to display messages such as dietary notes, or potential upsells such as "Tea & Coffee is available on request at £3 per person".
Further down the page, you can build your menu in the following way:
Set the Rates Valid From and To dates.
Search for specific menu items, and click Add to build the menu.
Included box, if unticked will charge that item on top of the menu price.
Reorder the menu using the Up and Down buttons.
On the Sales Price tab, ensure the Start Date and End are completed.
📌 Note: You can select New Band to create different sales prices for the same menu based on specific dates, for example: valentines' day or spring season. The band dates must not overlap.
Click Add and select the analysis code from the drop-down, then enter the value.
📌 Note: you can add multiple analysis codes and values to create an overall Sales Price with revenue split between those different revenue areas.
Click Save.
⚠️ Important: Configuration that has been previously used on an event should not be deleted as it may cause errors in the system. The inactive selection should be used wherever configuration is no longer needed.
Next step
Once the menu has been created it can be added to: