Food & Beverage (F&B) items can be created within the system, and once created these can be added to events or pulled together to create an F&B menu to be added to events, including ticketed events.
Food & Beverage (F&B) items are organised by categories, please ensure you have the categories in place prior to creating a new F&B menu item.
Create an F&B menu item category
To create an F&B menu item category, follow the steps below:
Navigate to Advanced C&B, then from the Configuration menu, select F&B Menu Item.
Click New Category.
Enter the Name of the category.
Select if the category is Food or Beverage.
Click Save.
Create an F&B menu item
To create an F&B menu item, follow the steps below:
Navigate to Advanced C&B, then from the Configuration menu, select F&B Menu Item.
Click New Menu Item.
Enter the Menu Item Name, then select Menu Item Category.
Enter the following information:
Included in menu? Tick if included in the menu price.
Cost Price of the item from the supplier.
Analysis Code needed if this item is sold outside of a menu price.
Department responsible for this item.
Article Number can be added if item is ordered in specially.
Season from/To if the item is only available certain months of the year.
Lead Time if this items has to be specifically ordered in advance.
Inactive should be selected if the item is no longer needed.
On Beverage items, the following also displays:
Origin or country of production.
Vintage or age of the item.
Unit or measurement of item.
Click Save.
Click Sales Price tab, then enter End Date.
Click Add, then select Analysis Code and enter Item Price (this may be 0).
🤓 Tip: If unsure of the item price, see "What price should I put in item price?" section below.
Click Save.
Once categories and items have been created, these can be pulled together into F&B Menus.
What price should I put in Item Price?
If the item is always included in a menu, and is not sold separately then leave the sales price at £0. We do this because we will apply the price to the menu and not the item.
When this item is used in a menu, does the guest have to pay a supplement? If the answer is yes put the supplement price into the box. We do this so that when the item is selected, that item charges on top of the menu price, for the quantity that is required.
If this item is sold separately to build up a menu at an itemised price, put the item cost into the price box. We do this so that when the items are added into the menu, the cost pulls from the items.
If the item is sold as a set “pick 3 for £6, additional items £2” put the additional price into the price box, in the example £2. We do this because the menu will be set to the 3 item price and any other items can be added as an extra at their sales price.
⚠️ Important:
The menu price split shows the analysis code that all items included in the menu will report too.
If you un-tick an item as included in the menu, it will report to the items individual sales price analysis code. T
herefore if you use analysis codes as Wedding Food & Conference Food, yet they use very similar menus, you may need to duplicate individual items that are charged extra or as a supplement.
You may also want to create additional menu items linked to different codes, instead of overtyping items.