The Aged Debtors section is used to review the age of a company profile's debt and to access the company's ledger account.
Accessing the payment options
To access the Aged Debtors within your system, navigate to Accounting, Company, then select Aged Debtors.
From the list of Aged Debtors, click on the Company Ref hyperlink to access the individual company ledger.
Payment options
Payments are posted on the Account Status tab on the company's ledger account. There are two options:
Pay/Allocate β Posts the payment onto the account and is allocated against a debit straight away.
Payment β Posts a payment, and it will sit as a credit on the account, until this is manually allocated.
These payment options are explored in more detail below:
Pay/Allocate
To add a payment via Pay/Allocate, follow the steps below:
Within the company Ledger, click Pay/Allocate at the bottom of the screen.
The Add Payment screen will open. Complete the PAYMENT section, including:
Payment Type β Select the payment type you want to post against.
π€ Tip: Select Show Suppressed Pay Types if you cannot find the required pay type.
Amount β Enter the value of the payment.
Payment Received β The date the payment was received (current date will show as default).
Payment Description β This will show under the description header on the Account Status page.
Within the OUTSTANDING DEBITS section, locate the debit to allocate the payment against.
π€ Tip: Use the optional filters to locate the debit:
From/To Dates β Used to show debit transactions between a specific date range, then select Refresh.
Document Ref β Search for a specific invoice by reference, then select Refresh.
Description β Search for a debit by description, then select Refresh.
Once you have located the debit, you can then select to:
Match β Select this option to allocate the full payment against the invoice.
Part Match β Enter the value from the payment that is to be allocated against the invoice.
π€ Tip: You can allocate one payment against multiple debts on the screen.
Click Save to add the payment and allocate it.
Payment
To add a payment via Payment, follow the steps below:
Within the company Ledger, click Payment at the bottom of the screen.
Select Payment Method as required.
For Manual Payments: select the Pay Type, then enter Value. Select the Payment Received date and add a Comment if required.
Select Add Payment or Take Payment to complete the payment on screen.
The payment can then be allocated at any time by selecting Allocate next to the payment.
Important Notes
If the full payment has been allocated, it will disappear from the account status default page.
If it was partially allocated, the payment will show as a credit on the account status page.
The payment balance will change as you allocate the payment to the outstanding debts.